Health, Illness and Emergency Policy
Door 84 is committed to encouraging and promoting good health and to dealing efficiently and effectively with illnesses and emergencies that may arise while children are in our care.
Under duties set out in the Health and Safety (First Aid) Regulations 1981, the Centre recognises its responsibilities in providing adequate and appropriate equipment, facilities and personnel to enable suitable first aid to be given at the Centre.
The Centre has designated members of staff that are qualified in first aid. These person/persons have an up to date First Aid certificate. They are responsible for maintaining the correct contents of all First Aid boxes.
The Manager and the designated members of staff will ensure that there is a fully trained First Aid person available at all times during sessions at the Centre. The Manager will be responsible for enabling that members of staff receive adequate first aid training to ensure that at least one member of the team is trained on site at any time.
The First Aid box will be checked every week and will recorded in the office when checked. The designated member of staff will ensure its contents are up to date, in good condition and fulfil the criteria set out in the Health and Safety (First Aid) Regulations 1981.
The location of the First Aid box, and the names of any other qualified first-aiders, will be clearly displayed on the Centre’s notice board.
A First Aid box will be taken on all off site visits or outings. This is the responsibility of the designated First Aider, or where this is not possible, the Manager.
In the Event of a Major Accident, Incident or Illness:
The Centre enabling the Manager or any member of staff so empowered, to give permission for emergency medical treatment for the Young Person in the event of a major accident, incident or illness occurring at the centre as they are considered being “in loco parentis” (see Door 84’s Professional, Responsibilities and Duties Policy for explanation of this).
In the event of such an event, the following procedures will apply:
- In the first instance, the First Aider will be notified and take responsibility for deciding upon the appropriate action.• The First Aider will assess the situation and decide whether the individual needs to go straight to hospital or if adequate treatment can be done on site.
• If the young person needs to go straight to hospital, an ambulance will be called. The parent/carer or the individuals emergency contact will be called immediately. A member of staff will accompany the person to the hospital and if necessary consent to medical treatment being given in the event that they are not able to contact the parent/carer within the “loco parental” responsibility reference.
• All such accidents or incidents will be recorded in detail and logged in the Accident and Incident Record Forms. The individual and or the Parents/carers will be asked to sign in the relevant section of the form to acknowledge the incident or accident and any action taken by the Centre and its staff and one copy will be offered to the young person to take as their own copy.
• The Manager and other relevant members of staff should consider whether the accident or incident highlights any actual or potential weaknesses in the Centre’s policies or procedures, and act accordingly, making suitable adjustments where necessary.
In the Event of a Minor Accident, Incident or Illness
- In the first instance, the designated First Aider will be notified and take responsibility for deciding upon any appropriate action.• If the person does not need hospital treatment and is judged to be able to safely remain at the Centre, the First Aider will remove the person away from the activities and, if appropriate, treat the injury/illness themselves ideally where they can be witnessed by a fellow staff member.
• All such accidents and incidents will be recorded in detail and logged in the Accident and Incident Record Forms.
- The Manager and any other relevant staff should consider whether the accident or incident highlighted any actual or potential weaknesses in the Centre’s policies or procedures, and make suitable adjustments if necessary.
- Whenever possible, young people who are prescribed medication should receive their doses at home. If it is necessary for medication to be taken during sessions at the Centre, Young People should be encouraged to take personal responsibility for this, where this is appropriate. The young people and staff should discuss such situations at the earliest possible opportunity and decide together on the best course of action.
- Staff has the right to decline to administer medication when it involves technical knowledge or training.• That the medication is properly labelled and safely stored during the session.
• Another member of staff acts as a witness to ensure that the correct dosage is given.
Staff will not administer ‘over the counter’ medication, only that prescribed by the young person’s GP.
Closing the provision in an emergency
in very exceptional circumstances, the Centre may need to be closed at very short notice due to an unexpected emergency. Such incidents could include:
• Serious weather conditions (combined with heating system failure).
• Burst water pipes.
• Discovery of dangerous structural damage.
• Fire or bomb scare/explosion.
• Death of a member of staff.
• Serious assault on a staff member by the public.
• Serious accident or illness.
In such circumstances, the Manager and staff will ensure that all steps are taken to keep both the young people and themselves safe.
Steps will then be taken to inform young people.